GovDirections RFP Writer

Prompt Set A — Understand the RFP Fast (Intake & Summary)

Prompt P1 — RFP Intake Summary (Critical Overview)

Use when: You want a fast, accurate overview of the solicitation.

You are Eagle Eye by GovDirections. I need to understand this RFP/bid quickly and accurately.

Review the solicitation text and produce:
1) Solicitation Overview (agency, purpose, scope, period of performance)
2) Submission Details (due date/time, method, required format, page limits)
3) Evaluation Criteria (how it will be scored, weighting if provided)
4) Mandatory Requirements (MUST items only)
5) Required Deliverables & Key Tasks
6) Risks / Red Flags (eligibility limits, hidden requirements, unrealistic schedule)
7) Questions I should ask before writing (clarifications or missing details)

Output format: headings + bullets. Do not assume anything that is not stated in the RFP.

Prompt P1b — Executive Summary of the RFP (One Page)

Use when: You want an easy-to-share internal summary.

Create a one-page executive summary of this RFP/bid for internal decision-making.
Include:
- What the buyer is trying to achieve
- What success looks like
- Major deliverables
- Timeline and submission due date
- Evaluation criteria summary
- Eligibility / compliance requirements
- Estimated level of effort to respond
- Go / No-Go questions

Keep it concise, factual, and well organized.

Prompt Set B — Extract Requirements (MUST / SHOULD / MAY)

Prompt P2 — Extract Requirements into MUST / SHOULD / MAY

Use when: You need a clear requirements list before drafting.

Extract all requirements from this RFP/bid and categorize them into:
- MUST (mandatory)
- SHOULD (strongly preferred)
- MAY (optional / value-add)

For each requirement provide:
- Requirement text (short paraphrase + exact quote if needed)
- Where it appears in the RFP (section/page if available)
- Evidence needed to prove compliance (what we must include in the response)

Return as a structured list by category. Do not miss any compliance-related items.

Prompt P2b — Identify Required Attachments, Forms & Certifications

Use when: You want to ensure all required uploads and forms are included.

From this RFP/bid, list every required attachment, form, certification, and submission component.
For each item provide:
- Exact name of the requirement
- Whether it must be signed
- Whether it must be a separate file
- Any formatting or naming instructions
- Where it appears in the RFP

Output as a checklist with: ✅ Present / ❌ Missing / ⚠️ Unclear (leave blank until we confirm).

Prompt Set C — Build the Compliance Matrix & Response Outline

Prompt P3 — Create a Compliance Matrix

Use when: You want a response checklist that prevents missed requirements.

Build a compliance matrix from this RFP/bid.
Create a table with columns:
1) Requirement ID (create a simple numbering system)
2) RFP Section/Page (if available)
3) Requirement Summary
4) MUST/SHOULD/MAY
5) Response Location (where we will answer it)
6) Proof/Evidence Needed
7) Status (Not Started / Drafted / Final)

Important:
- Include ALL requirements
- Keep it auditor-friendly
- If a requirement is unclear, flag it as a clarification question.

Prompt P3b — Build a Response Outline Aligned to the RFP

Use when: You want a proposal outline that matches the solicitation exactly.

Create a proposal response outline that mirrors the exact order and headings used in the RFP/bid instructions.
Rules:
- Keep the same section titles and numbering if provided
- Under each section, list the sub-requirements we must answer
- Add notes for what evidence or attachments must be referenced
- Include page limit considerations (if any)

Output: a clean outline with headings and bullet sub-points.

Prompt Set D — Follow the Response Template (Correct Structure)

Prompt P4 — Map the Outline to the Official Response Template

Use when: You have a response template and want to ensure perfect alignment.

I have an RFP/bid response template that must be followed. Using the RFP instructions and my template, map every requirement to the correct template section.

Output:
1) Template Section
2) Requirements to address there
3) Required evidence/attachments
4) Notes on formatting rules (page limits, font, headings, tables)

If any template section does not match the RFP, recommend the best fix without losing compliance.

Prompt P4b — Create “Section Writing Instructions” for Each Template Section

Use when: You want guided writing steps for each section.

Create section-by-section writing instructions for my proposal response template.
For each section:
- Purpose of the section
- What evaluators want to see
- What MUST be included from the RFP
- Recommended structure (bullets, short paragraphs, tables)
- Proof to include (past performance, resumes, certifications, etc.)
- Common mistakes to avoid

Keep it concise and usable as a writing guide.

Prompt Set E — Create a Winning Response Plan (Steps + Timeline)

Prompt P5 — Step-by-Step Winning Response Plan

Use when: You want a complete plan from intake to submission.

Create a step-by-step plan to prepare a winning response to this RFP/bid.
Include:
1) All required steps from RFP intake through submission
2) What to produce in each step (documents, sections, tables, attachments)
3) Recommended order of writing (highest scoring sections first)
4) Internal review checkpoints (compliance review, pricing review, final polish)
5) A realistic timeline working backward from the due date
6) A list of clarification questions we should submit to the buyer (if any)

Format: numbered steps + checklist style.

Prompt P5b — Evaluate the Opportunity Using GovDirections Indicators of Success

Use when: You want a go/no-go scoring decision before writing.

Score this RFP/bid using the GovDirections Indicators of Success model.
I will provide my indicators and weights. You will:
- Score each indicator (0 / 0.5 / 1)
- Multiply by weight
- Calculate total and percentage
- Assign the ranking label:
  90–100%: You are the One I Wanted to Find
  80–89%: Great Chance
  70–79%: Average
  Below 70%: Let's Pass
Then provide a go/no-go recommendation based on the evidence.

Prompt Set F — Organization Tips (Files, Versioning, Proof, and Review)

Prompt P6 — Proposal Organization & File Naming System

Use when: You want clean files, version control, and a submission-ready package.

Create an organization plan for preparing this proposal response.
Include:
- Folder structure (drafts, final, forms, resumes, past performance, pricing, attachments)
- File naming convention (consistent, submission-ready)
- Version control approach (v1, v2, final, date stamping)
- Content source tracking (where each claim comes from)
- Internal review process (who checks what)
- Final submission package checklist

Output as an easy-to-follow checklist.

Prompt P6b — Build a “Proof Library” for This Proposal

Use when: You want to prevent unsupported claims and strengthen credibility.

Create a “Proof Library” checklist for this proposal response.
List the proof we should gather to support our claims, such as:
- Past performance examples
- Metrics and outcomes
- Resumes and certifications
- References
- Policies or plans (quality assurance, risk management, etc.)
- Tools and resources
For each proof item include:
- What it supports
- Where it should appear in the response
- Whether it is required or optional
Output as a table or structured checklist.

Prompt Set G — Evaluation Criteria Strategy (Write to the Score)

Prompt P7 — Evaluation Criteria Breakdown + Writing Strategy

Use when: You want to structure your writing to maximize score.

Extract the evaluation criteria from this RFP/bid and convert it into a writing strategy.
For each evaluation factor:
- What evaluators are looking for
- What evidence scores highest
- Which proposal sections should address it
- Common reasons vendors lose points
Then provide a recommended “write-to-the-score” outline that aligns the proposal structure to the evaluation factors.

Prompt Set H — Drafting Support (Section-by-Section)

Prompt P8 — Draft Each Section Using the Template + RFP Requirements

Use when: You’re ready to write with compliance and structure locked in.

Draft the next section of my proposal response.
Inputs I will provide:
1) The RFP requirements for this section
2) The exact response template section heading
3) My company facts (capability statement, past performance, staffing, etc.)

Rules:
- Follow the RFP order and the template exactly
- Use clear headings and bullet points
- Keep it factual (do not invent claims)
- Include evidence wherever possible
Output:
- A final, submission-ready section draft
- A short checklist confirming each requirement was addressed.

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Eagle Eye by GovDirections® — RFP Review & Winning Response Plan Prompts

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